updated10/19/2008
BOARD MEETING October 8, 2008 The meeting was called to order by President Gerda Hanson at 7 p.m. The minutes of the September 8 meeting were read and corrected. The treasurer reported that there is a balance of $76,287.21. Reports are attached to these minutes. Circle Announcements Scarlet Bonnets reported that the weekend at Peg Cummings’ home was a fun event. On December 6, the Scarlet Bonnets will meet for lunch at the Boulder Dam Hotel and then shop at Fiddlesticks and the Doodle Bug Boutique. Membership chair Robin Jew reported that our current membership for 2009 is 211. There were 24 new members to the guild and the new member packets have been sent to them. Donations of far quarters would be appreciated. Robin showed the new membership application folder which is distributed to the quilt shops. Elwyn McGaugh would like to have photos that were taken at the retreat and any information regarding the event for the next Chatter. Deadline for the Nov./Dec. Chatter is October 15. The Chatter will be sent out before Nov. 1. Programs – All programs are on track. Retreat 2008 – The treasurer reported that the income from the retreat was $15, 986 and expenses totaled $19,489 , $3,650 over budget. Dolores Verway reported that $255 in tee shirts were sold at the Retreat. Budget 2009– The 2009 budget was discussed by line items. It was noted that $30,000 must remain in the budget for Quilt Show 2010. Motion to accept the budget as adjusted was made by Bobbie Stoner, seconded by Sandy Foster. Motion carried. Diana Caldarola and Diana Aristides have agreed to do the audit of the books prior to the annual meeting. Mini Sew-in – A chairperson is needed. Kathy Farris will inquire if Boulder Cut-ups will chair this event it if the Boulder City Library can be used for 2 days of classes. Mid- March, when National Quilting Day occurs was suggested as the dates for the classes. It is hoped that there will be half-day and whole day classes. Other locations are being considered – the New Arts Center and Christ the King Catholic Church. New Business A chairperson or persons is needed for the Retreat 2009 and the Quilt Show 2010. The Enterprise Library will be unavailable for our November board meeting. Ann Pugh will hold the meeting in her home. The National Quilting Association is requiring the membership numbers of DQN members who are also members of NQA. Ballots for the annual meeting will be mailed this week. Motion to adjourn was made by Bobbie Stoner and seconded by Sandy Foster. Meeting adjourned at 8:25 p.m. Respectfully submitted, Marion R. Harvey Secretary Desert Quilters of Nevada Board Meeting September 8, 2008 The meeting was called to order at 7 p.m. by President Gerda Hanson. The minutes of the August 4, 2008 board meeting were read and corrected. The Treasurer reported that after sending a check for $15,000 to the Aquarius Resort for the 2008 Retreat, the balance in the checking account is $77,486.71. The report stands as read. Scarlet Bonnets reported that because of the restrictions at The Willows, there will be no refreshments available at the annual meeting in October. Robin Jew reported that she has contacted all the circles and has revised the contact persons and meeting places for them. A copy of the revision is attached to these minutes. Changes in meeting times was also noted.. Robin reported that the membership for 2008 is 376 and for 2009 there are 97 members, 17 of them are new members. Green Valley Circle will assemble the new member kits at their next meeting. The kits will include a current newsletter, a letter of welcome from the President, and a fat quarter. Scarlet Bonnets and Rainbow circles requested that a flyer prepared by each of them be included in the new member packet. Other circles may also include a flyer if they prepare it. Elwyn McGaugh reported that the current newsletter was mailed before September 1. She was commended on the interesting Chatter that she is publishing. Next deadline is October 15. Gerda Hanson reported for Programs that the response to Sharon Schamber’s classes has been excellent. Each class already has 12 members. Classes are Oct. 24, 25, and 26. Karen Willette reported on the Retreat 2008. Registration is closed at 114. The deposit of $15,000 has been sent to The Aquarius. A balance of $984.78 remains. There are participants from Indiana, New York, Wisconsin, Arizona, and California. Teachers have been notified and books verified. Everything is ready to go. There was no Sales report. Sunshine reported that a card has been sent to Marge King who is not doing well. Challenge 2009 – All kits have been sold. Old Business. Ann Pugh and Kathy Farris will mail out the election ballots to the membership for 2009. Helene Prosser volunteered to be registrar and will receive the mailed- in ballots before the annual meeting. 12 4 12 – There are 33 members participating in the 12 projects for 12 months for 2008. A new chairperson is needed for 2009. Diane Caldarola has agreed to participate in the audit of the books required after the October board meeting and prior to the annual meeting. Gerda Hanson will find the second auditor. Membership in NQA (National Quilters Association) was discussed. There are 17 members of Desert Quilters who belong to NQA. Some of the advantages to membership are access to judges, free entry of one group quilt in their Quilt Show, and insurance for our Quilt Show. Membership is $35 for the first year and $30 thereafter. Ann Pugh moved that Desert Quilters join NQA, seconded by Bobbie Stember. Motion carried. New Business Bobbie Stoner passed out copies of the current 2008 Budget. Chairpersons are asked to review their expenses and needs for 2009 and send them to Bobbie for inclusion in the Budget for 2009. The budget will be voted on at the next board meeting. Kathy Farris reported on the computer purchased for her position as Webmistress. There was no Vista software included in the purchase. She would like the board to authorize the purchase of the Vista system software needed.. Ann Pugh made the motion that the needed Vista software be purchased.. Motion seconded by Bobbie Stember. Motion carried. Kathy will submit her expenses and cost as webmistress for inclusion in the new budget for 2009. She also requested more information about the Shop Hop for inclusion on the Web. Mini Sew In– Because there will be no quilt show in 2009, it is hoped that an in-town style retreat could be held for 2 to 3 days in March. The suggestion was made that it be held in one place, with lunch included or perhaps in several places around town. The Boulder City library was suggested as a place that can accommodate two classes at one time. Representatives are asked to bring this to their circles for discussion and recommendations on places, teachers and classes. A chairperson is needed. Betty Johnson reported that she is in partnership with ladies of Freedom Quilts. She is hoping to collect quilt tops, twin or full size, which will be finished by these ladies for distribution to flood victims in Iowa. Betty will mail them. The site is www.freedomquilts.com. Ann Pugh reported that quilter Helen Kelly has died in Minnesota shortly after being inducted into the Quilting Hall of Fame. Motion to adjourn was made by Ann Pugh, seconded by Bobbie Stember at 8:15 p.m. Motion carried. Show and Tell was held. Respectfully submitted, Marion Harvey, Secretary
Below you'll find Board dates and times of future Board
Meetings. Once the Board Meeting minutes become available for publication
and emailed to the web mistress Kathy Farris qltkit@aol.com.,they
will be able to be printed out
All meetings are held at the Enterprise Library, 25 East Shelbourne Avenue, LV, NV.